Registrars Guide to RegistrationFirst some definitions of Terms and the associated data Tables.:
Registration Involves
Adding data to the databaseUsers The Coach or Manager uses the TeamStaff:Registration segment. Add TeamStaff', Add New Parent or Add New Player . The Registrar uses Registrar:Registration segment. Teams The Coach or Manager uses 'Add New Team', The Registrar uses Registrar:Registration-Add New Team. (Can also use Registrar:Manage-Teams. To add a new Team click on ) In the Team Table, the Team has a Status - which refers to the stage in team registration. The Status can be: Closed,Editing,Submitted,Verified,Waitlisted,Withdrawn . 'Closed' means that the PlayingLeague season is finished. Getting all the data to 'point' to the correct other dataPlayers point to Parents. In the User Record there is the capability to point to two Parents. (A Parent is a User with the Role of Parent). Use Manage-Users--Player Tab to associate Parents to a Player. Teams point to Coaches & Managers. In the Team Record there is the capability to point to a three Coaches and four Managers. (A Coach is a User with the Role of Coach; a Manager is a User with the Role of Manager). Team Scheduler and Team Registrar are essentially Manager 5 and Manager 6. Use Manage-Teams to associate Coaches and Mangers with a Team Players point to Teams. In the User Record there is the capability to point to a Team. Use Manage-Users--Player Tab to point a Player to a Team. Or set the Team as your 'Active' Team (via Registrar:Manage-Teams) and use Registrar:Registration-Roster to add a Player to a Team. Creating the package for the RegistrationLeague Registrars to reviewRequirements change every season. Ask the League Registrar for their latest instructions. In general: Transmittal. First indicate which Team you are interested in. Go to Manage-Teams and click on the Key # of the Team of interest. As Registrar you may see several hundred Teams and you need to select one in this manner. The Transmittal is generated by clicking on either on the Manage-Teams page or on the Registrar: Registration-Transmittal page. Pictures. Upload Player pictures via Manage-Users--Photo Tab. Or provide photos (head shot, no hats, no dark glasses, 1" square) as part of your registration package. 1601 Membership Form. Print for each player (can also print for an entire team) and get the parents to sign. Look for the icon. Have parents sign and either upload or include a copy with your package. Proof of Age. Typically a birth certificate or passport. Scan and and upload or include a copy with your package. Often only need to do this for new players to CYSA. Coaches and Managers. If they are to get a pass, there are CYSA requirements and forms (including risk management and background checks). Adult registration is not handled in the Redwood database because of the amount of sensitive private information that would be collected and stored. An individual can be a Coach/Manager in the Redwood database and NOT get a pass. Updated May 30, 2014 |